ࡱ> AD@a bjbj** 7*H=bH=b{ <T T 8,H$-jlllllz-|-|-|-|-|-|-$e/2|--ll4-Rllz-z-) ,loj+<f--0-+<2\2x,2,L---2T B :  FM: 2480 p.1. Stockless Office Supply Orders Policy: This policy governs the purchase of general office supplies with college funds. Authorized department personnel may purchase office supplies directly from approved vendor(s) (Contact Procurement as to who is currently providing Office Supplies) using the on-line ordering process. The Procurement Department is responsible for the Stockless Office Supply procedures and any request for exceptions should be directed to Procurement. This policy provides for next day desktop delivery for office supplies (fast moving, low dollar expendable items) ordered directly from the approved vendor(s). Fixed asset, furniture, and technology items (software, printers, A/V, etc.) are not authorized for purchase under this procedure. See PRO Policy FM 2001 and ITS FAQs. The reason for the policy is it provides a 鶹ֱ approved method that ensures high quality office supplies are purchased in a consistent, cost effective, and efficient manner to meet our business needs. The intent is to enable college employees to spend a minimum amount of time shopping for supplies, eliminates stockpiling supplies, and assures the best prices possible. Procedure: Stockless Office Supply orders shall be placed directly by authorized department users. Departments are to order office supplies via the on-line ordering process. Contact the Purchasing Agent for account set-up and training information. The individual authorized to sign for the total dollar amount and the general ledger number being charged must approve the order before it will be released. By approving the order, the cost center manager is certifying that there is sufficient budget available. The approved vendor will provide desktop delivery for in-stock supplies to the department within 24 hours. All other supplies will be delivered to Shipping & Receiving, and delivered by mail services. When supplies are received, the department shall retain the original packing slip. The driver will obtain a departmental signature for proof of delivery purposes. Should a department be vacant at the time of attempted delivery, the driver will deliver the item(s) to Shipping & Receiving personnel and the order will be sent to the department via mail services. Packing lists should be retained for two FM: 2480 p. 2 years; current plus subsequent year and shall be organized in a fashion so they may be reviewed for audit or resolution of a discrepancy. Departments must review the order report to verify the items were received and there were no discrepancies. If there are no discrepancies, no reply is required. If there is a discrepancy, please contact the Accounts Payable Supervisor immediately with an email explanation of any discrepancy. When returning supplies, the item(s) should be returned in the original package. The department shall contact the vendor, online or phone call, to arrange item returns. The department must provide the original order number corresponding with the items being returned. The vendor will provide return instructions. Make the box or package available to the vendors driver at the normal delivery point in the department. Orders for fixed asset, furniture, and technology items require the submittal of a requisition to Purchasing so that a purchase order will be issued. For more information contact: Director, Procurement Department, ext.7822     PRO-008 Page 2 of 2 Date revised and approved: 03/13/19 PRO-008 Page 1 of 2 Policy revised and approved: 03/13/19 Approved 12/06 ',.68ps- 3 8 P Q q | t  ٹٹٹٹٹّٙypgpgph355OJQJh-^5OJQJh[+hD5OJQJh[+hF5OJQJhFOJQJheOJQJhe OJQJhG_OJQJh OJQJh4AOJQJh$}OJQJhROJQJhh?OJQJhDOJQJhxBhD5OJQJhxB5OJQJhD5OJQJ&./788 9    & F $a$gde $^a$gd[+ $^a$gd9\$ & F a$$^a$$a$$a$$a$   7 8 9 c      ` (-HNa$%OǿǷǯǧ؆ǯǷǷǷ~v~n~hUOJQJhe OJQJh OJQJh-^he OJQJhe hkOJQJhe h9\OJQJh9\OJQJhkOJQJhvOJQJhXOJQJhDOJQJhD5OJQJh/oOJQJh$}OJQJhROJQJh@pOJQJhR6OJQJ(  -.BMQ[r "@Љ~phtZhtZ5OJQJ\htZhtZOJQJh4AOJQJhwOJQJh)OJQJh*C?OJQJh1.h1.OJQJh[+h1.>*OJQJh1.OJQJhMe\OJQJh OJQJhUOJQJh9\OJQJheOJQJhDOJQJh[+OJQJ+-. !"@klmz{}$^a$$a$gdtZ$a$gd4A$ & F a$$a$ & F gd[+gd[+ ^`gd[+$a$gd[+@fjkmy{|~{}~ɻɮ||tth CJaJh1hJeCJh)hJehJeCJaJhFJCJaJhJeCJaJhJe hJeCJhJehJeCJh}uh}uCJOJQJh h-Njh-NUhDOJQJhJeOJQJhtZOJQJhtZhtZOJQJhxBOJQJ*}~$a$gdgdJe$a$gdxB$a$hDOJQJh-Nh)hJehJehCJaJhCJaJ$^a$5 01F:pJe/ =!"#$% s2&6FVfv2(&6FVfv&6FVfv&6FVfv&6FVfv&6FVfv&6FVfv8XV~ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@ 0@_HmH nH sH tH D`D NormalCJOJQJ_HmH sH tH >@>  Heading 1$$@&a$5FF  Heading 2$$@&`a$5FF  Heading 3$$@&^a$>*FF  Heading 4$$@&`a$>*HH  Heading 5$$@&^a$5>*>>  Heading 6$$@&a$5NN  Heading 7$$@&^`a$>*FF  Heading 8$$@&^a$>*DA D Default Paragraph FontViV  Table Normal :V 44 la (k (No List 0>0 Title$a$5RC@R Body Text Indent$0^`0a$NRN Body Text Indent 2$^a$NS@"N Body Text Indent 3$`a$4B@24 Body Text$a$4@B4 Header  !4 @R4 Footer  !.)a. 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