ࡱ> UWT#` Sbjbj\.\. 4@>D>DO& $"d/hmmm/!/!/!/!/!/!/$ 1h3hE/ mmE/Z/"//+h, XvD{+/|/</ ,33 ,3,Pm SmmmE/E/mmm/   IS: 5020, p. 1 ADM: 203, p. 1 Program Advisory Councils Definition Program Advisory Councils provide the college with a variety of perspectives on occupational or career programs. Council members should afford insights into the need, the appropriateness, and the quality of each program from the point of view of their particular geographical and professional community. Councils act as liaisons with that community, to provide constructive criticism, and to point to new directions. They also participate in the colleges outcomes assessment and strategic planning systems. Policy Criteria for Establishment A program advisory council is established by the department chair with the consent of the vice president for an occupation or career area for which a state-approved degree or certificate is awarded. Informal awards, including credit letters of recognition and continuing education certificates, may be included within the councils span of responsibility. When appropriate, programs may be grouped under a common advisory council. Council Responsibilities The department chair and division vice president drafts a written charge for each program advisory council defining the degrees, certificates and informal awards for which the council is responsible. Generally the following will be included in that charge: Meet at least annually Make recommendations to the academic department regarding the need, appropriateness and quality of each program. Through this process councils will: provide regional workplace perspectives to include employment needs and trends, skill requirements, anticipated workforce changes review program monitoring outcomes and evaluation data, including the results of Graduate and Employer Follow-up Surveys review articulation agreements, both into 鶹ֱ from secondary systems and into 4-year colleges from 鶹ֱ consider the continuing education needs within the given field Participate in curricular activities as appropriate (i.e. DACUM panels, student project reviews) Participate in specialized program accreditation processes as appropriate Members are not, and shall not represent themselves to be, agents or employees of the college. Composition The department chair or his/her designate serves as the council chair. The chair assures that the composition of the council includes an appropriate balance from each of the three IS: 5020, p. 2 ADM: 203, p. 2 Southern Maryland counties and is representative of the region served. Consideration is given to representation from the following: Appropriate employers and practitioners within the community served by the program Secondary system representatives, including those from related tech prep programs Representatives from 4-year colleges that are articulated with programs or to which a large number of students transfer Graduates of the program Representatives from professional organizations related to the program area 鶹ֱ faculty and staff Terms of Appointment/Removal Two years, with reinstatement if appropriate Members may be removed from a council upon recommendation by the department chair or vice president, concurrence by the president and approval of the Board of Trustees. Reporting In addition to regular oral reports, the council chair submits in writing to the division vice president an annual summary account of council activity by June 1 of each year. Each member of the council receives a copy of the summary report. The division vice president incorporates the council information into the divisions annual report to the Board of Trustees. Appointment Process Department chair identifies prospective member, forwards a one page vitae to vice president. Vice president forwards recommendation to president President submits recommendation to the Board of Trustees for approval. Vice president informs new member of appointment in letter signed by board chair. Department chair contacts new member to discuss responsibilities and inform of next meeting date. A copy of these guidelines are forwarded to the member. When a members term is ended the chair notifies the vice president either that the term should be extended for another 2 year period, or that the term has been completed. The division vice president prepares an appropriate letter for signature by the board chair. The message will either be 1) thank you for your service; or 2) thank you for your service and please accept an extension of your term for an additional two years. A certificate of participation, acknowledging the term completed, is included with each letter. IS: 5020, p. 3f. ADM: 203, p. 3f. Communication Council chairs maintain regular communication with members through meetings, written materials, e-mail and invitations to departmental events. In addition, members are invited to attend an annual state-of-the-college forum led by the president, graduations, honors convocation, and other college events. Members receive copies of selected college publications and The Friday Report. Acknowledgements The college makes every effort to acknowledge the contributions of advisory council members. The Community Relations office regularly prepares media releases on council activities. Members are recognized at appropriate college events and their names and affiliations are published in the Catalog. 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